Enter your team and their shifts; get a clean weekly roster table to print, post or send.
For a small team, the schedule's job is clarity: who works when, posted where everyone can see it, early enough to plan a life around. This template turns a simple per-employee line format into a tidy roster with a shift key, the key matters, because 'O' means nothing until the document itself says opening is 8 to 4. The notes field carries the standing rules (when requests are due, how swaps work) so they travel with every week's schedule instead of living in a manager's head.
Fair-scheduling basics worth honoring while filling it in: publish as early as your jurisdiction and your conscience allow (some cities mandate 14 days), avoid 'clopening' (closing then opening) where possible, and keep the posted version the single source of truth, a schedule edited silently after posting is how shifts get missed and trust gets lost. This template covers presentation; payroll hours and compliance remain your system of record's job.
How far ahead should schedules be posted? Two weeks is the small-business standard where no law mandates more; several cities require 14 days with predictability pay for late changes. Earlier is always kinder.
Can it compute total hours? This template presents the roster; hours math lives in the Time Card Calculator on this site, enter each shift there for exact totals including breaks.
What is the best format for the team? Printed in the workplace plus a photo/PDF in the team chat. One canonical copy, two ways to reach it.